The Ontario Society of Endodontists (OSE) has created this privacy statement in order to demonstrate our firm commitment to privacy. The following discloses our information gathering and dissemination practices for our web site.

During a visit to our web site, http://www.ontarioendodontists.org/, your privacy is respected. We do not collect personal information about you unless you send us an e-mail, submit a Contact Form, or login to the "For Members" area, in which case you provide your name and information voluntarily. This information is protected under the federal privacy act.

Visitors' personal information received via e-mail or a Contact Form is provided only to officers and directors of the OSE or to the OSE webmaster, who require this information to respond to inquiries. We do not use this information for any other purpose.

Information in the "For Members" area is made available to other OSE members through the password protected online roster (located at http://www.ontarioendodontists.org/members/secured/search.shtml). To remove your information from the roster and the e-mail mailing list please contact the OSE webmaster by calling 905-655-0663 or sending an e-mail to webmaster@ontarioendodontists.org.

The Ontario Society of Endodontists will occasionally contact members via the e-mail address provided in the online roster. To opt-out of these messages please contact the OSE webmaster by sending an e-mail to webmaster@ontarioendodontists.org or calling 905-655-0663.

We cannot guarantee the security of information sent via electronic systems or e-mail, and do not recommend you send sensitive personal information (such as credit card or confidential medical history) electronically at this time.

Server Logs

In the normal course of establishing and maintaining web connections, our web servers automatically log information about visits to our web site. This includes statistical information such as a visitors' IP address, type of operating system, time and duration of visit, web pages requested, and the domain name of the server you are visiting from. These statistics are made available to our web site management team (including the OSE webmaster and OSE officers and directors) to ensure our web site provides the optimal experience for visitors.

The server log information collected does not enable us to identify visitors. However, we may review server logs for security purposes (i.e. - detect intrusions into our network). The possibility therefore exists that server log data, which contains a visitors' IP address, could in instances of criminal malfeasance be used to trace and identify individuals. In these cases, raw data logs would be shared with the appropriate investigative body. Under normal circumstances logs are retained for a maximum of 365 days.

Cookies

When a web site visitor signs in to the "For Members" area we may place a small data file, called a cookie, in the browser file of your computer's hard drive. These cookies automatically identify your browser to our server whenever you interact with our web site. Most browsers automatically accept these cookies, however you can usually change your browser settings to prevent the acceptance of cookies.

Other Notes

The Ontario Society of Endodontists utilizes an outside organization to develop and maintain its web site. By contacting the OSE webmaster, Myplanet Network, you are sending information outside the institution.

The OSE web site may contain links to other web sites not hosted at the web address of http://www.ontarioendodontists.org/. These web sites may have different policies for the collection and dissemination of information and are not covered by the OSE web site privacy policy.

Contact / Questions

Questions about this policy may be directed to the OSE webmaster, which will then be forwarded on to the chair of the OSE Communications Committee. You can mail your inquiry to 218 Carnwith Drive West, Whitby, Ontario, Canada, L1M 2G3, phone to 905-655-0663, or e-mail to webmaster@ontarioendodontists.org.

Individuals may contact the Office of the Privacy Commissioner, http://www.privcom.gc.ca/, if they are dissatisfied with the response they receive from the OSE privacy contact on a privacy concern related to the web site.